Worksite Flu Shot Clinic Procedure

HAP works with approved providers such as the Henry Ford Health System Center for Health Promotion and Disease Prevention and several Visiting Nurse Association (VNA) offices in Southeastern Michigan to administer flu shots at employer groups with covered HAP members. Approved providers bill the HAP Claims Department for covered HAP members who receive a flu shot at the worksite. Payment for your non-HAP employees must be arranged by you (the employer group) and the flu shot provider.

Should you decide to offer flu shots at your worksite, please contact HAP and we will facilitate the process to have you contract directly with an approved provider. Many of the providers will send you a contract or a service agreement so that you have all the details of the program in writing. We recommend that you request this from the provider directly, prior to your clinic date.

Some providers have minimum participation numbers. Minimum fees and service fees are the responsibility of the employer group. HAP reimburses providers through our Claims Department based on a valid HAP member identification number and a procedure code for flu vaccine administration. Thus, we do not reimburse providers for fees that are not associated with a specific member receiving a flu shot.

We expect the fee for flu shots to be in the range of $25-32 per dose. Flu Clinics at the worksite are generally scheduled from November 1 through January 31.

To schedule a program please contact your HAP Account Executive or send an e-mail to the HAP Worksite Health Promotion Team at livewell@hap.org.

To Summarize

Email HAP at livewell@hap.org or contact your HAP Account Executive if you want to offer flu shots at your worksite.
HAP will contact an approved provider and ask the provider to contact you to schedule a date for your onsite clinic.
An approved provider will schedule a flu clinic for you and will be your primary point of contact going forward. The provider will send you a contract or service agreement. Clarify payment arrangements in advance of your clinic.
The approved provider will bill HAP for the HAP member flu shots after the program. Payment for non-HAP employees is the responsibility of the employer group.

As with visits to any healthcare provider, members must show their HAP card when receiving flu vaccine.